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QUESTION OF THE WEEK: Maintenance Calculations

Written by Heidi Schwartz. Posted in Facility Management, Question Of The Week

Tagged: ,

Published on February 27, 2012 with 4 Comments

Q. What could I use to calculate the number of maintenance techs needed for the type and size of my facility? I was wondering if such a calculation is available or not. Any information would be greatly appreciated.

Ron Lindenpitz
Director of Environmental Services and Buildings Management
Laurelbrooke Landing
Brookville, PA

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About Heidi Schwartz

Heidi Schwartz

Schwartz joined Group C Media in April 1989 as managing editor of Today's Facility Manager (TFM) magazine (formerly Business Interiors) where she was subsequently promoted to editor/co-publisher of the monthly trade magazine for facility management professionals. In September 2012, she took over the newly created position of internet director for TFM's parent company, Group C Media, where she is charged with developing content and creating online strategies for TFM and its sister publication, Business Facilities. Schwartz can be reached at

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There are currently 4 Comments on QUESTION OF THE WEEK: Maintenance Calculations. Perhaps you would like to add one of your own?

  1. Hello,

    my approach to calculate the staffing requirements was a timeframe/duration for every single task. I guess it is a bit complicated and needs a lot of brainwork but in my opinion you get the best results. The more you use such an approach the better you get. The basis you need to start calculating are only the detailed specifications for your building’s facilities and the SOW for the maintenance.

    Best regards

  2. The Building Owners and Managers Association supplies detail cost data for various facilities in their Experience Exchange Report. Staffing levels can be determined by “backing out” the hours from the maintenance labor or payroll expense (hourly rate from your area). BOMA is at They charge for the Experience Exchange Report.

  3. You must be conversant with prices of materials: Cement, wood, Roofing sheets etc; within your area. Labour might be the simplest to calculate using the Rate per hour, especaily of the menial type you employ to improve a facility.

  4. we use a statistic method which is developed in our consulting company and used in many projects. The necessary input parameters depends on the service that has to be caculated. For maintenance we usualy use surface an value of the object or portfolio and specific benchmarks. Therefor use our benchmarking pool ( It’s a very fast and reliable way to calculate specific FM Services for any kind of object.

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